Your clients email you import and export orders. PilotRucker reads every email, pulls out every field — shipping line, container type, depot, dates, references — and logs each container as a row in your Excel. Automatically. Every time.
Every order means copying fields from email to Excel — one by one, container by container. 50 orders a week is hours of pointless admin.
A typo in the depot reference or pickup date can cost hundreds of euros in demurrage and missed slots at the terminal.
A busy inbox means orders don't get logged immediately. When planning happens hours later, the risk of missed containers grows.
When the order data lives in someone's inbox instead of a shared tracker, planning and drivers are always working from different information.
Works with any format your clients send — plain email, PDF order form, or Word document. Nothing changes for them.
All fields extracted per container — even when a single email contains multiple containers of different types.
From incoming email to Excel row — the full automated flow in 60 seconds.
Not a generic tool. Every field, every term, every workflow is specific to container road transport around the Port of Antwerp and Port of Rotterdam.
Separate field sets and separate Excel sheets for import and export runs. The system detects the order type automatically — no manual sorting.
Clients don't need to change a thing. PilotRucker reads order PDFs and Word documents just as well as plain email text.
3 containers in one email? 3 rows in Excel. Every field filled in, ready for your planners to assign to a driver and truck.
The moment an order arrives, your planning team gets a structured summary email. No one needs to monitor the inbox or forward anything.
Connect whichever mailbox you already use for transport orders. No need to change your email address or how clients send orders.
Your tracker lives in OneDrive so planning, drivers and management always see the same data. Live dashboard shows daily order counts at a glance.
All plans include a 14-day free trial. No credit card required. Cancel any time.
Transport companies doing import/export runs from Antwerp and Rotterdam every day.
"We do 60–80 container runs a week. My dispatcher spent half the morning entering orders in Excel. Now he checks the tracker, assigns the drivers, done. Paid for itself in week one."
"The depot reference and digital system fields — SCR, Portbase — are always extracted correctly. That used to be the most annoying part to type out. Now it just appears in the row."
"Clients send orders in all kinds of formats — some PDF, some just email text. PilotRucker handles all of it without us doing anything different. Setup was done in a day."
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Container hauliers in Belgium · Netherlands · Germany · France · Luxembourg